MEETING OF COMMUNITY DAY PLANNING GROUP 30th April

30th April 2012, 12.30 pm,. Tony’s shop
Present : Tony Isbitt, Liz davis, Ned McWhirter
Items discussed :

1. Security/stewarding/
Council want us to have 20 stewards. So far we have 2. We need to pick up more asap, particularly at the next Safer Neighbourhood Panel meeting 24th May.
Dave B has offered advice & help –Tony will contact him. ACTION ; TONY

2. Insurance. Public Liability Insurance is needed. Commercial enterprises, ie Roundabouts, Bouncy Castles, etc. will have their own insurance. We need insurance for the non-commercial people. Ned is speaking to a broker who should come up with an offer ACTION ; NED

3.Trailer for the displays. Tony is still hopeful of getting some sort of trailer to be the stage for our bands, and singers. ACTION ; TONY
Meanwhile Ned is working on finding staging which we can use in case we do not get a trailer. Ned to keep us informed. ACTION ; NED

4.Matting for the displays, Judo, boxing, dance groups etc. : Jusb can lend this.

5. Crystal Palace Football Club. This was felt by all to be a big attraction to people.
Ned and Liz had met with Rob Perrett from Crystal Palace FC Foundation, who has offered to come along with a stall and 2 coaches, who will do 2beat the Goalie” and timed goal shooting, plus organise the races for us. The cost is £250, but it was agreed this is worth spending. Liz will book them ACTION ; LIZ

6.Tents, marquees, etc. We have arranged for the 25th Scout Group to lend and erect a large marquees, and a smaller one, on the day. Tony would like 2 more large tens.
Which we could use for changing, for hospitality and for the PA system if wet.
Tony will ask Waitrose if they would sponsor the hospitality in some way
Ned will contact a Scout leader he knows to try to get more tentage.
ACTION ; TONY NED

7.Poster and Publicity. Tony told us that a friend of his daughter has offered to do the artwork for a poster. We agreed good publicity is vital to attract the numbers of people we need. We discussed the wording which should be on the poster/flyers, and agreed to have a banner printed as well, which hopefully can be suspended over the Park entrance, from the Working Men’s Club balcony to the tree in the Library grounds.
Tony will contact the artwork person with our suggested wording.

Wording for the poster :


            COMMUNITY FUN DAY
            Kings Meadow,
            Burnt Ash Lane/Minster Road Bromley
            Saturday 14th July, 11-4pm

• Stalls – Roundabouts – Bouncy Castles
• Bands – boxing demo
• Crystal Palace FC Foundation coaches
• And beat the goalie
• “Going for Gold” races – come and join in
• And lots more
• Food – refreshments
• FREE entry.

It was agreed that we will also need a leaflet detailing the day’s timetable of events, and names of people who have sponsored the event. This will be produced nearer the time

8. Forms for the Council. These need to be completed at least 2 weeks before the event. We will ask for volunteers to help fill them in at the next SNP 24th May.

Bands etc. booked so far :
From Benoit :

• Elvis
• Ed Dillan (Bob Dillan band)
• Benoit
• Young people (Cellum) Mod Rock
• Young people (Tom) Heavy metal
• Ben (Ned’s friend)

Displays and demos booked so far :

• Arts Train
• Inspire Youth Dance Co.
• Langley Dance School
• Boxing Club
• Judo/Karate demo and joining in

Volunteers are needed for stewarding the ground. Must 18+ and responsible people. Please let Tony know if you are interested. Many thanks.